Community Notice Boards: guidance for organisations submitting posters

Background

There are community notice boards, known as Borough Boards, in various locations across Epsom & Ewell. The Boards are for local community use and form a vital information point for those who are not online.  They are used for timely information and events; they are not used to advertise businesses. 

Submitting a poster

If you have a poster you would like placing on the boards, please email communications@epsom-ewell.gov.uk with an electronic copy of the poster, so the team can double check it is appropriate for the boards. Once the team have confirmed the poster is suitable, please print and deliver 25 posters (one for each board) into the postbox outside the main entrance at Epsom & Ewell Borough Council Town Hall, clearly marked ‘Borough Boards’, or ask your Ward Councillor to do so on your behalf.

Please submit your posters as far in advance as possible, to allow plenty of time for posters to be checked and put up on the boards.

Content Rules

Posters should advertise timely local information and events. The following will not be accepted:

  • Overt advertising of specific businesses or services, even if what is being advertised can be seen as relevant to the community.
  • Any discriminatory language or suggestions, including hate speech and profanities in the text or via images
  • Promoting a religious cause only, with no event or activity taking place
  • Any political inferences.
  • Anything out of the borough

Poster content should be easy for everyone to read and respond to. All posters must:

  • Be a maximum of A4 in size
  • Consider accessibility - they should be easy to read, in colours that are contrasting and not using fonts that may be tricky for those with visual impairments to read
  • Posters should include a working phone number wherever possible.  A poster that only points to a website / email for more information will not serve those members of the community who are not online.

We reserve the right to select which posters can be featured. 

During Pre-Election and Election periods the Council is likely to require use of the whole board for election notices.  These will be inserted and removed by us.

We will insert posters that meet the content rules above on a first submitted, first served basis, until all the spaces are allocated, and to remove any that are out of date in a timely manner.

Poster Insertions

All posters featured will remain in for a maximum of four weeks, they may be removed before this time and we cannot guarantee a full four weeks for any poster as we seek to give everyone in the community opportunities.

Poster Removals

All posters removed will be recycled and cannot be returned.