A message to our suppliers this Christmas
You may be aware of the upcoming changes to how local government is organised in Surrey. From April 2027, the 12 current councils will be replaced by two new unitary councils: East Surrey and West Surrey.
A unitary council is a single tier of local government that is responsible for all local services in an area. For more information on which geographical areas will be covered by the new East Surrey unitary council and West Surrey unitary council, please visit this webpage.
Since the announcement, we have been working to assess both our contractual portfolio and options for contract handling to prepare for a smooth and collaborative transition to the new authorities.
Please be assured that nothing is changing at this stage; all 12 existing councils will continue to operate and deliver services as usual.
In 2026, we will be in touch to continue conversations regarding your contract with Epsom & Ewell Borough Council.
All contracts will have their own individual timetables, but conversations are likely to start in early 2026 and will continue throughout the year. For example, suppliers who manage critical systems will need to be contacted earlier to ensure we maintain a safe and legal transition.
If you have any general questions about local government reorganisation and devolution, please email procurement@epsom-ewell.gov.uk or visit the LGR Hub website. For enquiries regarding your specific contract, please contact your relationship or contract manager.
We wish you a fantastic holiday and a happy new year. We look forward to continuing conversations with you in 2026.
We have an annual procurement spend of £14.5M and procure from a wide range of businesses including small to medium enterprises (SMEs).
Procurement strategy
Our procurement aims and objectives can be viewed within our Procurement Strategy.
How to do business with us
We have produced a guide on how to do business with us.
Contracts
Our contract register is updated regularly and records all procurement over £5,000 (see below).
E-tendering
The council uses an e-Sourcing platform, In-Tend, to carry out its procurements.
All contract opportunities are published through this e-tendering system which can be accessed here. This portal is free for suppliers to register and use.
Full guidance on how to register is available on the system.
Change/amend your company details:
Once you have accessed your company account, click on “Company Details” on the menu options. A number of options will come up that will allow you to insert (or amend) any of your company details. Please make any insertions/amendments as necessary.
Register your business categories.
Please ensure that you click on the “Business Categories” in the menu options and select the business categories that are relevant to your company. When a tender opportunity is published that matches your business categories, you will receive an automated email. Other tender opportunities (i.e. with no match to your business categories) can still be accessed by your company, but you will not receive an automated email. It may be useful to log into your In-Tend account on a regular basis (e.g. weekly).
Should you have problems with the In-Tend system, please click on the “Help” option at the top of the screen.
If you have queries regarding procurement you can email us at procurement@epsom-ewell.gov.uk
