Stylesheets are not available for this website in your specific browser


Contact us online
Tel: 01372 732000
 07950 080202

Epsom & Ewell Borough Council
Town Hall
The Parade
KT18 5BY


Follow us onand
Unable to Vote in Person?

If you find it difficult to get to your local polling station to vote in person on Election Day, you may find it easier to have an absent vote.  Anyone on the register can have an absent vote; this can be either a postal vote or you can appoint someone else, a proxy, to vote on your behalf.

Postal/Proxy Voting

If you would like to register to have a postal vote or appoint a proxy to vote on your behalf at a particular election then email, or call us on 01372 732000 for a form, or download and print off a form below:

Postal Vote Form (pdf - 21.50kb)

Proxy Vote Form for particular election (pdf - 18.04kb) 

If you need to apply for an indefinite proxy vote please contact electoral services for a form.

Completed application forms should then be sent to the Electoral Registration Officer, Town Hall, The Parade, Epsom, Surrey, KT18 5BY or scanned copies maybe e-mailed to

Election Time

The closing date for receipt of new applications and for changes to, or cancellation of, existing absent voters appointments (postal and proxy) is 5pm, 11 working days before polling day.

The closing date for receipt of new proxy vote applications is 5pm, 6 working days before polling day. The only exception to this rule is for voters who are unable to vote in person due to unforeseen illness, incapacity or because of their employment/occupation and who have missed the earlier deadline. They may apply for an Emergency proxy up until 5pm on polling day. Emergency application forms which must be attested by a suitably qualified person and are available from the Electoral Registration Officer at the Town Hall as above.

Once you have registered as a postal or proxy voter you will be sent a letter of confirmation of your registration. When an election is called you will also get a communication from the Returning Officer to remind you how you have chosen to vote at the election. This communication may be in the format of a traditional poll card or it may be a letter and it will give you the option to change your mind about having a postal or proxy vote. It will tell you the deadline for cancelling or changing your absent vote registration (see above).

Please note postal votes are due to be posted out 1st class post one or two days after the last date to register. If you are going away before or close to this date you need to decide if a postal vote is the best option. Otherwise you may prefer appointing a proxy to vote on your behalf. If you are not sure then contact Electoral Services at the Town Hall on Tel: 01372 732120.  

EU Referendum - 23 June 2016

Postal Voting - Any new applications to vote by post or to change or cancel existing postal or proxy vote registrations must be received by

    no later than 5pm, 8 June 2016

We are expecting postal votes to be posted out as follows

Overseas postal votes - expected to be sent out from Monday 23 May onwards by 1st class post.
UK postal votes - expected to be sent out from Friday 27 May onwards by 1st class post - If you are going to be away close to 27 May and until 23 June you may prefer to appoint a proxy.

Proxy Voting - To appoint a proxy to vote on your behalf applications must be received by

    no later than 5pm, 15 June 2016.

Emergency proxy applications for Employment or Medical reasons can be made up to 5pm on polling day but must be co-signed by a suitably qualified person - please contact Electoral Services for guidance.

Related Pages

Can you vote?
The Electoral Register (including Electoral Registration Form)
Standing for Elections
Where to vote
Electoral Boundaries
Borough Council Elections
County Council Elections
Parliamentary Elections
European Parliamentary Elections

page updated: Friday, 27 May 2016 © Epsom & Ewell Borough Council 2016